The following three components are evaluated at the end of each academic year:
- Undergraduate students must have a minimum cumulative grade point average of 2.0.
- You must successfully complete a cumulative 2/3 (67%) of all credits for which you attempt.
- “Attempted” coursework includes all classes that appear on your official transcript, including those with a DR (dropped) or W (withdrew) grade notation. The last day to drop classes without a DR or W notification varies each semester – check the Registrar’s Office Session Dates for specifics.
- “Completed” coursework includes all classes with a passing grade (D or above). Credits that are dropped, failed, or incomplete will negatively impact your completion rate.
- You may not enroll for more than 150% of the number of credits needed to complete your degree. Transfer credits and prior degree credits are included in this evaluation.
Evaluation of SAP takes place after the academic year ends and final grades have been reported in May.
If you do not meet any one or more of the three requirements, you will be notified via e-mail – typically in early June – and the notification will include details on why you didn’t meet the requirements and your options to move forward. No financial aid can be offered or disbursed to a student that has not met a component of SAP.
If any financial aid was offered to you prior to the official SAP evaluation, the funds will not disburse until you have an approved appeal. This is especially timely if you need financial aid for the summer semester. Not meeting SAP means you are not eligible for financial aid without an approved appeal and financial aid is not retro-active if you choose not to appeal or your appeal is not approved before the semester ends.
If you do not meet SAP, you’re given the opportunity to appeal the loss of financial aid by addressing the cause and issues with your academic progress as well as working with an academic advisor to create an academic plan to make sure you see success in the future!
If you have justifying circumstances that led you to not meeting minimum academic requirements, we would encourage you to appeal. Examples of justifying circumstances include, but are not limited to:
- Medical illness or injury
- Death of a family member
- Personal difficulties
- Military Services
- Family circumstances
- Financial difficulties
- Difficulties managing priorities
Required Appeal Documents
- Submit the SAP Student Appeal eForm in your MyUW Student Center. Once in your Student Center, select the Student eForms tile and then click on the Financial Aid folder. You’ll see the SAP Student Appeal eForm listed.
- Meet with an academic advisor to discuss resources and create an academic plan to guide your future academic success. Ask this academic advisor to submit the SAP Advisor Appeal eForm after you’ve met. You can find your assigned advisor(s) in the Academic Navigator, also in your MyUW portal or look to general information about finding an advisor.
Not meeting SAP means you are not eligible for financial aid without an approved appeal and financial aid is not retro-active if you choose not to appeal or your appeal is not approved before the semester ends. We will notify you of the results of your appeal within 2-4 weeks of the receipt of BOTH student and advisor forms.
We encourage you to appeal, but if you feel there’s a barrier to the appeal process, you have the following options:
- If you did not meet the GPA requirement, bring your cumulative GPA up to a 2.0.
- If you did not meet the 2/3 completion rate, enroll and complete a high enough percentage of your classes to bring your cumulative rate up to 2/3 (67%).
Once you make up your deficient GPA and/or increase your completion rate notify our office in writing by emailing email@example.com – always include your Campus ID Number.
Not meeting SAP means you are not eligible for financial aid without an approved appeal and financial aid is not retro-active if you choose not to appeal or your appeal is not approved before the semester ends.
If you continue to enroll in classes while not meeting SAP, you are responsible for paying any expenses on your own. There are a few private loan lenders that will loan to students on SAP but pay careful attention to their conditions.